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Lease Administration Specialist- Ingka Centres

San Sebastián de los Reyes, Madrid - Esplora la località Real Estate & Leasing Full Time

Descizione del ruolo

Why we will love you

We are looking for you with the strong self-leadership. You are proactive, take initiatives and own your processes. You focus on details, bus also see the big picture, think in a logical manner and understand how things and processes can affect each other. As a person, you are social, service-minded, a good collaborator and communicator and you enjoy networking as well as building strong relationships even when they are remote. To be the perfect fit for this position we believe you are highly motivated by meeting the needs of others as well as by having an impact on business. You enjoy being a part of a changing environment. And of course you live and share our values.
In this role, you should be able to manage data bases and documentation flows. We believe that you have a relevant education and/or work experience within administration and can manage advanced MS Office.
To succeed in this role, you should have good knowledge of both English and Spanish, written and spoken.

What you'll be doing day to day

As a Lease Administration Specialist your main mission is to ensure qualitative and smooth administration part of sales & leasing process by thorough compliance with relevant standards and procedures.
Also, you will:
• Deliver efficient and timely sales & lease contracts and other relevant document preparation and signing process in thorough compliance with relevant standards and procedures
• Own and manage protocol of disagreement process coordination with tenants and other relevant stakeholders
• Provide support to sales & leasing teams and MPs regarding administration part of sales & leasing process
• Together with Sales & Leasing Administration Team Leader analyze administration part of sales & leasing process to improve process efficiency, minimize gaps and proactively provide relevant inputs to Sales & Leasing Administration Team Leader and Sales & Leasing Administration Manager to improve the process
• Ensure timely update of relevant databases to have correct and latest data available
• Ensure all required documentation is accurately stored and organized and can be promptly provided upon request
• Collaborate with relevant stakeholders in MP, Domains, centres of expertise and other stakeholders to be able to get any needed relevant information required for reports, meetings or presentations related to sales & lease administration
• Prepare lease administration relevant materials, presentations and documentation requested by your Domain co-workers in a thorough and well-organized manner to ensure the data presented or reported appears in a structured, clear and professional way.
In this role you will report to Sales & Leasing Administration Team Leader. Your place of work will be Madrid, Spain.

Our team within Ikea

Together with IKEA Retail and Investments, Ingka Centres is part of the Ingka Group.
As a long-term partner of IKEA, we share our vision, our culture and our values, while what makes our businesses different is the way we fulfil our vision. We work hard to create a better everyday life outside of the home by developing virtual and physical meeting places offering places to shop, eat, socialize and experience things together. Today we provide the Meeting Places in 15 countries and we have big exciting plans for the future.
Sounds exciting? There’s a lot more to know about us! Take a look at our website, read our stories and try to imagine how you can be part of our team helping us to reach our goals!
As a Lease Administration Specialist at Ingka Centres you will be a part of the Operations Function. The purpose of the Operations function is to optimize the Meeting Place experience for the many people and deliver sustainable business growth for our Partners and Meeting Places. It is also to achieve operational results, drive efficiency improvements and enhance commercial performance and brand value of the Meeting Places.

Questions and support? Let's connect!

For job specific questions please contact the hiring manager, Natalia Alyamkina at
Do you have questions about the recruitment process? Please contact Juan Sebastian Trujillo at
Please apply with your resume and cover letter written in English, no later than 26th of June. The applications via email will not be accepted. Warmly welcome with your application!